Struggling to Back Up Mailbox, OneDrive & SharePoint?

Hey folks,

I’m the IT admin for a mid-sized business and lately, I’ve been running into a real headache with backing up our Microsoft 365 environment — specifically Exchange Online mailboxes, OneDrive files, and SharePoint Online sites.

Here’s the situation:

Our organization is going through a restructuring, and there’s a lot of sensitive data flying around. HR asked me to make sure we have independent backups of all employee mailboxes, their OneDrive documents, and some of our SharePoint project sites — just in case anything gets accidentally deleted or we need to roll back changes.

Now, I know Microsoft has some built-in data retention and recovery options — like Recycle Bin, retention policies, and Litigation Hold — but honestly, that’s not a real backup. It’s more of a safety net. What I need is:

✅ Full control over backups
✅ Ability to schedule and automate jobs
✅ Easy restore of specific items (not just full mailboxes or sites)
✅ Support for exporting to PST or other formats
✅ Something that doesn't require a PhD in scripting to manage 😅

I tried using PowerShell and the Compliance Center for exporting data, but it’s clunky, slow, and limited — especially when you're dealing with hundreds of mailboxes and multiple SharePoint sites.

🚀 What finally worked: Shoviv Microsoft 365 Backup Tool
After trying out a few tools, I came across Shoviv Software, and honestly, it’s been a lifesaver. Here’s what I liked:

🔄 Backup for Mailbox, OneDrive and SharePoint.

💡 Super user-friendly UI – no complex scripts needed.

🗓️ Can schedule automatic backup jobs (daily, weekly, etc.).

🔍 Granular restore – can restore individual emails, documents, or even folders.

💼 Export data to PST, HTML, MBOX, MSG, etc.

🧩 Scalable — works for both small and enterprise-level backups.

🛠️ Plus, it maintains metadata and folder hierarchy, which is huge for audits.

They also offer a free trial, so I tested it before we purchased, and support was super responsive during setup.

🔚 Final Thoughts
If anyone else is dealing with the same nightmare of trying to securely back up Microsoft 365 data without losing their mind, I highly recommend checking out Shoviv Microsoft 365 Backup Software. It’s saved me hours of work and removed a lot of the stress from my backup strategy.

More suggestions:

If you’ve used other tools that you’d recommend, I’m always open to suggestions too!

Cheers,
Mark T.
IT Admin | Coffee-Fueled Tech Juggler